Frequently asked questions…

Venue Questions

WHAT IS INCLUDED IN THE PACKAGE?

Please see package price list for details.

DO I HAVE EXCLUSIVE USE OF PENTNEY ABBEY?

Yes, you have exclusive use of The Gatehouse, Barn and grounds from 12 noon until 12 midnight on the day of your wedding.

HOW MANY GUESTS CAN PENTNEY ABBEY HOLD FOR A RECEPTION?

The Barn can seat 100 guests for a sit-down meal and accommodate up to 170 guests for an evening reception. The Gatehouse can hold up to 40 guests for a drinks reception.

IS PENTNEY ABBEY LICENSED TO HOLD CIVIL CEREMONIES?

Pentney Abbey is fully licensed to hold civil ceremonies for up to 80 in The Gatehouse. It is possible to hold a duo ceremony outside in the gardens followed by signing in The Gatehouse. We charge an extra £120 for a civil ceremony and £180 for a duo ceremony.

WHAT TIME CAN I GET MARRIED AT PENTNEY ABBEY?

Wedding ceremonies at can take place from 2 pm onwards. Please check what ceremony times are available with the registrar.

ARE CHAIRS PROVIDED FOR THE CEREMONY?

Yes, chairs are provided in The Gatehouse, but cannot be used outside. So if you are having a duo ceremony, you should hire outdoor chairs separately.

WHAT ABOUT MUSIC DURING THE CEREMONY?

Many couples book musicians to provide music during the ceremony, however you are more than welcome to use the sound system already in The Gatehouse.

HOW MANY TIMES DO WE SEE YOU PRIOR TO OUR WEDDING?

We take the opportunity to see you as many times before your big day as you wish. We are available for correspondence via emails, Skype or a phone call. We can arrange meetings with you seven days a week, including evenings and weekends if required subject to your wedding planner’s diary.

CAN WE USE ANY SUPPLIER?

Yes of course. We also have a recommended supplier list you can choose from if you wish. The details we require from your suppliers: We require their phone number and email address. Only suppliers with public liability insurance will be allowed into Pentney Abbey (due to insurance); we must have a copy of this. If they are using any electrical equipment we must have their PAT certificates and if the supplier is providing food (i.e. cake supplier) we must have their product liability insurance. By making a booking at Pentney Abbey we assume that you agree to this condition.

CAN WE HAVE A LIVE BAND / MUSICIANS?

Yes. In accordance with our entertainment licence, a sound limiter is installed inside the Barn and is set at 92 decibels. Please make sure your contractors are aware there is a sound limiter set at 92 decibels, and they agree they can play within this level. Please note, a booking at Pentney Abbey assumes that you have agreed this condition. Please also make sure your contractors are aware of the venue’s finish times.

WHAT TIME CAN WE ACCESS THE VENUE FOR SETTING UP?

From 10 am on the day of the wedding, or It may be possible to have access the day before your wedding to set up (only if there is no wedding taking place the day before). Please check with your wedding coordinator four weeks before your wedding. If access the day before is not possible, your wedding coordinator will set out your decorations at no extra cost.

IS CONFETTI ALLOWED?

Natural or organic confetti (e.g. dried flower petals) is permitted. Due to fire regulations, confetti is not allowed to be used up in The Gatehouse.

ARE FIREWORKS ALLOWED?

Out of consideration for our neighbours and local livestock we do not allow fireworks.

ARE CHINESE LANTERNS ALLOWED?

Unfortunately not, due to the harm they can cause to livestock.

ARE CANDLES ALLOWED?

Yes, in Great Barn and outside, but the candle holder has to be taller than the flame. Flame candles are not permitted in The Gatehouse.

ARE DOGS ALLOWED?

There are no dogs allowed at Pentney Abbey or in the accommodation.

WHAT ARE THE FINISH TIMES?

Last orders are at 11:50pm and the bar closes at midnight. Music should also finish at midnight. Pentney Abbey closes at midnight. Guests should have pre-booked transport on home and have left the premises by midnight. To maintain high standards, and keep the Barn looking its very best, the team quietly begins the clearing up process just before midnight. We can extend our music and bar license until 1 am at an extra cost of £250.

WHAT ABOUT CLEARING UP THE NEXT DAY?

There is no need to worry about this; your wedding coordinator and their team will clear up everything and pack away your decorations so you can relax. Your wedding coordinator will arrange to meet you upon checkout to return your belongings.

Outside Areas

WILL THERE BE EXTRA SEATING BY THE BARN?

Around the front of The Barn there will be some metal tables and chairs.

IS THERE A CAR PARK?

There is a large car park providing ample spaces for guests there is also an overflow car park. Cars may be left overnight, at the owner’s risk, for collection on the next morning by 10 am.

DO YOU ALLOW COACHES?

Yes. They must park in the car park.

CAN WE HAVE OUTDOOR GAMES OR BOUNCY CASTLES ON THE LAWN?

Yes, these are to be situated on the lawn nearest to The Barn.

CAN WE HAVE MUSIC OUTSIDE?

Acoustic music is permitted outside until 5pm but amplified music is not allowed outside. Evening music can only be in the Barn.

Catering Questions

CAN OUR MENU BE TAILOR MADE?

Yes, we will work with you to provide the perfect menu for your wedding day.

IS IT POSSIBLE TO CHOOSE A COUPLE OF DISHES?

We recommend you choose one starter, one main course and one dessert. If you wish to give your guests an option (pre-ordering required) we charge an extra £5 per person for a choice of two different dishes.

CAN YOU CATER FOR OUR GUESTS WHO ARE VEGETARIANS OR HAVE FOOD ALLERGIES?

Yes, we have vegetarian options in our catering brochure and we can also provide a different menu to accommodate guests who have food allergies. A vegetarian option is included within the standard menu prices.

I HAVE A COPY OF AN OLD MENU/CATERING BROCHURE BUT WOULD LIKE A DISH FROM THE NEW MENUS, IS THAT POSSIBLE?

You can mix and match dishes from any of our brochures.

CAN WE BRING OUR OWN CATERERS?

No. It is essential that we provide a consistently high standard of catering at Pentney Abbey and therefore only allow our own in-house experienced chefs, who offer an exceptionally high level of service using quality locally sourced ingredients.

WHAT TABLE LAYOUTS DO YOU RECOMMEND?

There are a few different table plans that work well in the Barn. Please ask your wedding coordinator for details. We require you to complete a table plan that pinpoints any guests with dietary requirements so the events team can locate them easily on the day.

WHEN DO I NEED TO PROVIDE MY PRE-ORDERS?

We require all pre-orders four weeks before and your final table plan to be with us two weeks before your event. Your wedding coordinator will give you a blank table plan to fill in.

CAN I BRING MY OWN ALCOHOL?

You can only bring your own wine, prosecco or champagne however, there will be no reduction in cost of the package. If you would like more wine, prosecco or champagne on top of what we offer in the package, then you can bring this in for a corkage of £4.50 per bottle. Alternatively, we have an extensive wine list at competitive prices which are available on sale or return. The only other exception is real ale – please ask your wedding coordinator for more details.

CAN WE HAVE A CHIP VAN, ICE CREAM VAN OR CRÊPE VAN OUTSIDE?

Yes. You are welcome to have any novelties that we can’t provide for the evening reception only, however, there will be no reduction in the cost of the package. We take a 10% commission from these vendors; the wedding couple must organise this with the vendor and pay us direct. Please make sure they have all the relevant insurance before booking them.

SHOULD WE PROVIDE OUR CONTRACTORS WITH A MEAL?

We recommend you provide any of your contractors with a meal if they will be spending more than five hours at your wedding. We have two options available: we can provide either a two-course meal from your wedding breakfast menu or sandwiches.

DO YOU PROVIDE CROCKERY?

The crockery, linen and glassware for your tables will be white china, white linen and clear glassware, which is included in the package.

VAT

VAT is included in the prices of our packages, menus and extras.

CAN WE MAKE CHANGES TO THE PACKAGE?

You can increase the number of guests and add extras to the package, but you cannot remove elements or make any other changes.

Accommodation

DO YOU HAVE TO TAKE ALL THE ACCOMMODATION AT PENTNEY ABBEY?

We do require you to take all the accommodation, which is priced separately to the wedding venue hire. The accommodation includes two cottages and the Farmhouse – eight bedrooms in total on the estate.

IS A DAMAGE DEPOSIT REQUIRED ON THE ACCOMMODATION AT PENTNEY ABBEY?

Yes. A deposit of £500 required, which will be refunded within 14 days providing there is no damage to the accommodation.

WHAT TIME IS CHECK-IN AND CHECK-OUT?

The accommodation is available for your guests to check in from 3 pm. Checkout is 10 am the following day.

ARE OUR GUESTS ALLOWED TO CAMP?

Yes, we have a caravan site that has three hook-ups for caravans and pitches for tents. Prices are £18.50 per night for caravans and £6 for tents. There are no toilets or shower facilities on the caravan site.

CAN WE STAY IN THE ACCOMMODATION THE NIGHT BEFORE OUR WEDDING?

You can book the accommodation the night before your wedding if it is available. There is a supplement of £1,000 in addition to the cost of the accommodation if you book the extra night more than six months in advance of your wedding date. Alternatively, you can wait and contact your wedding coordinator six months or less before your wedding; if the accommodation is available, you can book without paying the £1,000 supplement (just pay the charge of the accommodation).

Booking

HOW DO WE BOOK AND SECURE OUR DATE?

A £750 deposit is required to secure your date.

WHEN DO WE NEED TO CONFIRM ALL THE DETAILS FOR OUR ACCOMMODATION?

Once the contract is created, which is within four weeks of booking.

HOW IS THE FULL PAYMENT BROKEN DOWN?

£1,000 payment upon signing of your contract – within 4 weeks of booking. £1,000 payment 12 months prior to your wedding date. £1,500 payment 6 months prior to your wedding date. Remaining balance (less £750 deposit) is due 1 month prior to your wedding date. Please bear in mind both deposits and balance payments are non-refundable so we strongly recommend you take out wedding insurance.

OTHER QUESTIONS?

If you have any other questions, then please do not hesitate to contact us on: 01485 500292 pentneyabbey@wedding-venues.co.uk

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